FAQS Information Control

FREQUENTLY ASKED QUESTION ON CERTIFIED TRUE COPY OF PLANNING DOCUMENTS (APPROVED BUILDING PLANS, LAYOUT PLANS OR ANY OTHER PLANNING DOCUMENTS)

Q-What is certified True Copy?

Answer:

A Certified True Copy of a document as described in Federal Republic of Nigeria Evidence Act, 2011:
(i) A Photocopy of a Document, judgment or record that is signed and attested to as an accurate and complete reproduction of the original document that has been placed for safe keeping;
(ii) Legally admissible as evidence in a Law suit when the original document cannot be produced because it has been lost or destroyed.

Q- What is certified True Copy of a Planning Document?

Answer:

This is a copy (often a photocopy) of a primary document such as Approved Building Plans, Layout Plans or any other Planning Documents, scanned and archived by the Ministry of Physical Planning and Urban Development endorsed as a true copy of the primary document, evidence of Ownership, Name of Application. And Approval Number if possible.

Q- Why do I need a Certified True Copy of my Planning Document?

Answer:

If original copy is:
• Lost;
• Destroyed by fire or any other form of natural! artificial causes,
• Needed for Mortgage and other related transactions.

Q- Can I request for certified true copy of my old approval with photocopy of same if available?

Answer:

Yes, you can apply for Certified True Copy of the photocopy of your Approved Building Plan.

Q- What means of Identity do I need to collect CTC of my Planning Document?

Answer:

The means of Identification required are as follows:
.Application Letter for collection of Certified True Copy of Planning Documents addressed to the Honuorable Commissioner Ministry Physical Planning & Urban Development (MPP&UD);
.Photocopy of ID Card of the Applicant; Authorization Letter (in case of Third Person Collection) with photocopy of valid Identity Card of the Owner;
.Evidence of Payee Return showing a name of the Agent collector in case of Company

Q- Where can I get my Planning Document Certified?

Answer:

Ministry of Physical Planning and Urban Development, Block 15 Secretariat Alausa Ikeja

Q- Can I request for Softcopy and Hardcopy of my Certified Planning Document?

Answer:

No, You cannot obtain soft copy of Certified True Copy of Planning Document.

Q- In case I have only photocopy of my Planning Document, Can I submit for CTC on such document?

Answer:

Yes, you can, provided the document is in our Archive.

Q-Do I need to provide an original document for Certified True Copy of Planning Document?

Answer:

No, you don't need to submit original Document for CTC.

Q- How many days will take to obtain a certified True Copy of Planning Document?

Answer:

The process takes between 2-3 Days after payment (Processing and Administration Fee) 'has been cleared.

Q- Do photocopies of Certified True Copy of Planning Document need any further certification?

Answer:

Photocopies of Certified True Copy need no further certification.

Q- How long is the validity of the CTC Planning Document?

Answer:

As long as you have the original stamped CTC document with you.

Q- Can I lodge my application on-line?

Answer:

Yes, you can but you will need to collect the CTC of your Documents physically from the Office because live stamping and signature are required to makes them authentic.